Speaker information

You will be required to record your presentation for the Virtual Symposium in advance. Please prepare your presentation using PowerPoint; we then ask you to pre-record yourself giving your presentation over your PowerPoint slideshow. Please be aware that the introductions, questions & answer and discussions will take place live before your talk.

Please video record your presentation with your camera on. We recommend using the Zoom platform recording function to do this. A detailed guide on how to record your presentation is available here.

Once you have recorded your talk, please send it to our team at [email protected].  

Tips for recording your presentation

• Ensure your camera is switched on
• Save your recording in MP4 format
• Rehearse your timings in advance. (You may be request to re-record your talk if it runs over the allocated presentation minutes noted in your invitation letter)
• Find a quiet room or space to record your presentation without disturbance
• Don’t rush, give yourself enough time to make the recording
   

All presentations must be delivered in the language advised in your invitation letter. The introductions, discussion and Q&A will all take place in the session language. If you have any questions about this then please contact our team.

Layout:

• PowerPoint format must be 16:9 .pptx only
• Keep slides clear and concise – do not present too much information on one slide
• Ensure images are clear and high quality
• If using graphs/charts, make sure the axes are clear and the information large and visible
• Use a plain background for maximum impact
• Put any conclusions/summaries in a prominent panel.
• Use the ISUOG template PowerPoint presentation where possible.

 
Font:

• Use as large a font as possible and no less than 16 point.
• Use a clear font (Arial, Calibri, Verdana etc.)
• Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings.
• To emphasise text, use a bold or italic font.

Content:

• Images should be JPEG or PNG format
• You can include videos in your slides. Most video file types are accepted, e.g. MP4, MPEG, WMV, AVI, QUICKTIME

Patient confidentiality:

• Patient confidentiality is very important and all presenters are responsible for respecting this within their presentation.
• Please remember you must not include patient data in your images or videos.
• When inserting images into your presentation, in the event that you crop the image, please ensure you delete the cropped area of the image before saving your file.

Copyright:

• Material will remain fully acknowledged to, and copyright of, the author.

Even if you have pre-recorded your talk, all faculty (chairpersons and speakers) are kindly asked to attend a rehearsal. During the rehearsals our team will run through the session format and you will have the opportunity to ask questions.

Rehearsal dates

Thursday 21 April 2022 – Rehearsal session 1, 11:00am Santiago UTC-4 (open to all faculty)

Tuesday 26 April 2022 – Rehearsal session 2 15:00pm Santiago UTC-4 (open to all faculty)

Thursday 28 April 2022 – Rehearsal session 3 11:00am Santiago UTC-4 (session chairs only)

Tuesday 3 May 2022 – Final rehearsal session 11:00am Santiago UTC-4

You will be able to pre-book your preffered rehearsal session using Calendly, details of how to do this will be sent in March.
 

The role of chair is vital to the success of the symposium, you will lead the session, introduce the faculty and engage with the audience as part of the discussion.  

During the live session, chairs will be responsible for:

1. Welcoming delegates at the start of the session and encouraging them to submit questions for the speakers
2. Briefly introducing each speaker before their talk
3. Taking questions for the speakers from the audience 
4. Leading the discussion 
5. Ensuring that session runs to time
6. Ensuring that each speaker gets equal time during the discussion
7. Summarising the topic at the end of the session

Chairs can engage the audience by welcoming them, asking their opinion, encouraging them to post questions and responding to their questions. It's beneficial to ask the audience to prepare/think of questions in advance of the Q&A session as there is a 20 second broadcast delay which will mean they might miss submitting a question. 

Co-chairs 
Most sessions will be led by 2 co-chairs. Session co-chairs will be put in touch with each other ahead of the conference. Co-chairs should agree on who will open the session, introduce each speaker and deliver the closing summary.