Faculty guidance

Before the live event:

1. Review the details of your faculty duty and note the session date/time in your diary.
2. Introduce yourself to the other faculty in your session and discuss your planned presentation. ISUOG will connect you with the other faculty.
3. If you are a speaker, prepare and record your presentation. Submit your presentation recording (deadline 26/10/2022).
4. Attend a rehearsal session.
5. Check that you have received the live session joining link (contained in your calendar invite).

On the day:

1. Test your internet connection, webcam and headphones in advance of the live session.
2. Find a quiet room/space to use on the day of your session.
3. Join your session 30 minutes early.
4. Enjoy the symposium!

Please read below the guide to assist you with presenting remotely:

• Location: You should use quiet room where you will be undisturbed. We advise you inform people in the same area and put a sign on your door saying that you cannot be disturbed.
• Phone: Please put your phone on silent and not on vibrate.
• Lighting: The better the lighting; the better the end result. Daylight is not good, as it can vary a lot, which is distracting. Try to find a room without natural light with a light in front of you.
• Background: Consider your background. A clear wall or plain curtain is best. Avoid having a window behind you. There should be nothing distracting or moving in the background.
• Computer/connection: Your system should be good quality, fairly recent, laptop or desktop computer which is connected to a high speed broadband. This needs to be a good, fast and reliable connection. If possible, plug your computer directly into your modem using an Ethernet cable. This will give you the strongest signal and most stable internet connection.
• Camera: Most speakers have to use webcams built into laptops or computers. Make sure that you are not too close to the computer and try to have the camera at eye-level.
• Microphone: Ensure that you have a good quality microphone. Please note that the audience will be able to hear your typing and mouse clicks.
• Clothes: It is best to wear plain colours but not white or black. Please do not wear any visible logos or company brands.

All faculty receive complimentary registration for the symposium. ISUOG will pre-register you and you will receive an email from us in due course, with your login details.

• Ensure your camera is switched on
• Save your recording in MP4 format
• Rehearse your timings in advance (you may be requested to record your talk again if it runs over the allocated presentation minutes noted in your invitation letter)
• Find a quiet room or space to record your presentation without disturbance
• Don’t rush, give yourself enough time to make the recording

• Keep slides clear and concise – do not present too much information on one slide
• Ensure images are clear and high quality
• If using graphs/charts, make sure the axes are clear and the information large and visible
• Use a plain background for maximum impact
• Put any conclusions/summaries in a prominent panel.

• Use as large a font as possible and no less than 16 point.
• Use standard Windows fonts (Arial, Calibri, Verdana etc.)
• Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings.
• To emphasise text, use a bold or italic font.

• Patient confidentiality is very important and all presenters are responsible for respecting this within their presentation.
• Please remember you must not include patient data in your images or videos.
• When inserting images into your presentation, in the event that you crop the image, please ensure you delete the cropped area of the image before saving your file.

• Your presentation recording and slides should be in English.
• Any pictures, charts, graphics should also be in English wherever possible.

• Material will remain fully acknowledged to, and copyright of, the author.

• Welcoming delegates at the start of the session and encouraging them to submit questions for the speakers
• Briefly introducing each speaker before their talk
• Taking questions for the speakers from the audience
• Leading the discussion
• Ensuring that session runs to time
• Ensuring that each speaker gets equal time during the discussion
• Summarising the topic at the end of the session