ISUOG 2024 World Congress Terms and Conditions - Exhibition and sponsorship: By submitting your booking form, you agree to the following Terms and Conditions:

1. Definitions:
In these Regulations the term “Exhibition” in all cases refers to the aforesaid Exhibition being held in conjunction with the aforesaid World Congress. The term “Exhibitor” includes any person, firm, company or corporation and its employees and agents to whom space(s) has been allocated for the purpose of exhibiting (physically and/or virtually) and/or who qualifies for a sponsor package by reaching a certain level of financial investment in the World Congress as detailed in the industry prospectus.
 
The term “Organisers” means The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) Organising Committee/staff.
 
The term “Premises” refers to those portions of the stated onsite venue licensed to the Organisers. The terms “App” and “Platform” refer to any product(s) used to present parts of the World Congress digitally, if relevant to the event and if relevant to the Sponsorship and Exhibition package.
 
2. Payment schedule:
  • Changes in the rates/rules of VAT will result in changes to the package cost up to and including the dates of consumption/live Congress.
  • 25% of the total cost is payable on application.
  • The full balance is payable by 14 February 2024 to take advantage of the 15% super early bird discount or 14 April 2024 to take advantage of the 10% early bird discount.
  • All invoices must be paid in full 2 months prior to the first day of the Congress. Any build-up or participation in the Congress will not be allowed if a balance is outstanding.
  • The Congress Secretariat reserves the right to retain all fees in the event of the Exhibitors’ non-attendance at the World Congress.
  • ISUOG can accept payment in GBP. ISUOG can also accept payment in USD upon request/approval. The exchange rate will be based on the Oanda rate applicable in the month of receipt of funds. The Congress Secretariat will pass on costs incurred for payment of fees in any currency other than Pound Sterling (GBP £).
 
IMPORTANT NOTICE: Please be aware of the increase in cybercrime and fraud, and be vigilant when reviewing any sponsor/exhibitor invoices you receive. If you receive an invoice pertaining to be from ISUOG that contains different bank details to those you have already been given, or a sudden request for urgent payment, or the invoice is sent from an email address other than [email protected], please contact our Finance team immediately by phone (+44 (0)20 7471 9955) or email [email protected] copying [email protected]) to check the invoice is valid. ISUOG (the organiser) will not be liable for any monetary loss caused by hacking and/or fraudulent invoices. In the case that this happens, any outstanding payments for sponsorship/exhibition packages will still be due. It is the responsibility of the sponsor/exhibitor to carry out due diligence and contact the organiser when there is any doubt about the legitimacy of invoices or other payment requests.
 
3. Event alterations:
The Organisers reserve the right to change the Congress program and  layout/format, including Exhibition, if necessary. The Organisers also reserve the right to amend or alter the location of stands without any financial implication to the Organisers. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers. In these instances, the Organisers will endeavour to ensure that the exhibition and sponsorship packages are discussed with the relevant parties and that the packages remain as close to what has been previously agreed as possible. The Organisers reserve the right to change the dates or format of the World Congress. In these instances, all Exhibitors will be offered the opportunity to transfer their package to the new dates or format. If the Exhibitor is unable to make the new dates they will be offered the opportunity to transfer their package to the following ISUOG World Congress or ISUOG Regional Symposium. If there are components of their package which cannot be incorporated to the new format, the Exhibitor will be offered a refund on these items only. 
 
4. Cancellation:
All cancellations by Exhibitors/sponsors must be made in writing to [email protected]. Cancellation charges are as follows:
 
• Seven or more months prior to the 2024 World Congress – 50% of the contract price
• Six to three months prior to the 2024 World Congress – 70% of the contract price
• Within three months of the 2024 World Congress – 100% of the contract price
• A minimum 80% refund will be made if the exhibition space and all sponsorship packages are fully resold
 
Any payments already made to the Organisers over and above the applicable cancellation charges will be refunded. Should monies not, at the time of cancellation, already have been paid to the Organisers the Exhibitor hereby agrees to pay the cancellation fee. In the event that the Organisers must completely cancel the World Congress, all Exhibitors will be offered the opportunity to transfer their package to the following ISUOG World Congress or ISUOG Regional Symposium/.
 
If relevant to the event and Sponsorship and Exhibition package: access to any App or Platform will require the use of Exhibitors’ computer or mobile device, as well as communications with or use of space on such devices. Exhibitors are responsible for any internet connection or mobile fees and charges that they incur for these. Exhibitors are responsible for using the App or Platform as set out in the instructions provided. In the unlikely event of App, Platform, internet or other telecommunications disruptions during the 2024 Congress, no refunds will be given. The Organiser is not liable or responsible for any delay, disruption or disturbance in the operation of the internet or problems caused by your internet service provider or for any telecommunications failures which are beyond our control. If relevant to the event and Sponsorship and Exhibition package, access to any relevant App or Platform content may be temporarily unavailable during the 2024 Congress for updates and critical maintenance of systems to ensure optimal user experience; the Organiser does not guarantee uninterrupted and/or error-free access. The Organisers will endeavour to resolve any such interruptions as fast as possible. These times will be kept to a minimum.
 
5. Bankruptcy or liquidation:
In the event of an Exhibitor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purpose of amalgamation or reconstruction) or having a receiver, administrator or trustee appointed over any of its assets, the Organisers shall be at liberty to terminate forthwith, the allotment of Premises and/or App/Platform space (these will be cancelled and all sums paid by the Exhibitor under contract shall be forfeited). The Organisers shall be at liberty to terminate forthwith the contract with the Exhibitor and the terms and conditions relating to cancellation of space set out in the cancellation clause above shall apply.
 
6. Payment terms and occupation of Premises and/or App/Platform space and/or delivery of Exhibitor packages:
The Exhibitor, agents, employees and contractors may enter the Premises and/or App/Platform only at a time which will be nominated to them for the purpose of stand dressing/fitting and/or set up and staffing. Exhibitors hiring exhibition space or any other space will be informed of access timings and other processes by the Organisers via the technical manual. Standard Exhibition set-up, live event and break-down opening hours will be confirmed in the technical manual. Additional hours requested by Exhibitors will be subject to the Organiser’s and venue’s approval, cannot be guaranteed and will be subject to additional rental costs. Please note any additional items (for example: cleaning of stands, extra power, extra lighting, extra furniture, extra catering) will be subject to availability and extra cost. In the event of an Exhibitor failing to take possession of its stand or any other sponsored activity, the Organisers have the right to re-allocate the stand or other sponsored activity and all monies paid shall be forfeited. Exhibitors must make their final payment by the date it is due according to their invoice/contract. After this time, and only when monies have not been paid, the stand or any other sponsored activity will be available for sale to another company. All deposits paid will automatically be forfeited and no refund will be made. Exhibitors wishing to qualify for the super early bird discount must book and complete total payment for their package, by the deadline date of 14 February 2024, unless otherwise agreed by the Organisers. Exhibitors wishing to qualify for the early bird discount must book and complete total payment for their package, by the deadline date of 14 April 2024, unless otherwise agreed by the Organisers.
 
No Exhibitor shall occupy its Premises and/or App/Platform space or sponsored activity until all monies owing to the Organisers by the Exhibitor are paid in full. If the Exhibitor fails to comply in any respect with the terms of this agreement, the Organisers have the right to sell the Premises space and/or App/Platform space and/or remove/stop any sponsored activity. The Exhibitor, however, will be liable for any loss suffered by the Organisers as a result and all monies paid by the Exhibitor shall be forfeited to the Organisers. In the event of the Exhibitor failing to occupy the said space by the advertised opening of the World Congress, the Organisers are authorised to occupy or cause the said space to be occupied in such manner as they may deem best for the interest of the World Congress without refund to the said Exhibitor and without releasing the Exhibitor from any liability within these terms and conditions.
 
7. Installation and removal of exhibits on onsite Premises:
Exhibitors will be advised of when they may commence installation of exhibits. Exhibitors are prohibited from commencing such installation until the time nominated to them. The Organisers will use their best endeavours to adhere to the nominated date for the commencement of Exhibitor’s work but will accept no responsibility for any costs, claims or expenses arising from any variation to such date and/or time. All exhibit materials and content will be reviewed by the Organisers. Exhibits which do not reasonably satisfy the Organisers or the Premises shall be modified forthwith by the Exhibitor in such manner and within such time as the Organisers may require. If the Exhibitor uses materials or content which have not been approved, the Organisers may remove such exhibits at the expense of the Exhibitor who shall forfeit all sums paid by way of deposit, rental or otherwise. ISUOG will not be liable for any loss caused by this occurrence. An Exhibitor may not display any advertising or promotional content in areas other than their pre-reserved stand, advertising space or other sponsored activity. They shall not erect any sign, stand, wall or obstruction, which, in the opinion of the Organisers, interferes with an adjoining Exhibitor, at the sole discretion of the Organisers. The Organisers reserve the right to moderate and remove any such content. An Exhibitor may not, except by express written permission of the Organisers, display directly or indirectly, advertise or give credits to any products other than their own or those of their named principal. The display of acknowledgement or credit indicating membership of organisations or Trade Associations is not allowed except by express written permission of the Organisers. The Organisers reserve the right to mask or remove from the Premises any product or sign violating this regulation and all costs will be charged to the Exhibitor.
 
The Exhibitor is responsible for the safety of its products, displays and stand. During build-up and break-down period no material should be left unattended at any time. It is the responsibility of the Exhibitor to leave the stand space clean and tidy during the Exhibition and after dismantling. All exhibits, displays, stand fittings and materials must be removed from the Premises by the time and date stated by the Organisers. Removal of exhibits and dismantling may not commence until after the official closing time. Any special arrangements for installation or removal of exhibits must be with the approval of the Organisers.
 
8. Upload of materials and content on App/Platform:
If relevant to the event and if relevant to the Sponsorship and Exhibition package, Exhibitors will be informed if they can upload materials and content onto the App/Platform as appropriate. The Organisers will use their best endeavours to advise a reasonable deadline for the receipt of Exhibitor/sponsor content for the App/Platform but will accept no responsibility for any costs, claims or expenses arising from any variation to such deadline.
 All exhibit materials and content will be reviewed by the Organisers. Content which does not reasonably satisfy the Organisers must be modified forthwith by the Exhibitor in such manner and within such time as the Organisers may require.
An Exhibitor may not display any advertising or promotional content in areas of the App or Platform other than their Exhibitor page, advertising space or other sponsored activity. The Organisers reserve the right to moderate and remove any such content from the App or Platform. An Exhibitor may not, except by express written permission of the Organisers, display directly or indirectly, advertise or give credits to any products other than his own or those of his named principal. The display of acknowledgement or credit indicating membership of organisations or Trade Associations is not allowed except by express written permission of the Organisers. The Organisers reserve the right to mask or remove any product or sign and remove from the App or Platform any items or chat-content violating this regulation and all costs will be charged to the Exhibitor.
 
9. Stand construction and services on onsite Premises:
For insurance, security reasons and to adhere to regulations stipulated by the Premises, the Organisers will appoint official contractors for all electrical services (mains and fittings) and all ancillary services. The Exhibitor may appoint a contractor for stand construction. Due to the necessity of coordinating all activities during installation and dismantling periods and for security purposes, no other contractors will be permitted to undertake any of this work without prior consent of the Organisers, arranged by deadlines stipulated by the Organisers in the technical manual.
 
10. Obstruction of gangways and open spaces at onsite Premises:
Exhibitors on the Premises will not be allowed to display exhibits in such a manner as to obstruct the light or impede or project over gangways or affect the displays of neighbouring Exhibitors. Gangways must at all times be kept clear and free for passage. All emergency exits and access to service areas are to be kept clear at all times. They must not be restricted or rendered unrecognisable. Public gangways shall remain the means of escape even during installation and dismantling periods. Any Exhibitor who continues to cause obstruction or nuisance after notice has been given will be liable to have its stand closed by the Organisers at the Exhibitor’s expense and risk.
 
11. Trade Union labour on onsite Premises:
All onsite stand fitting, construction or display work should be carried out by members of the appropriate Trade Unions recognised by the Exhibition industry at the rates of pay and overtime and conditions in accordance with the terms of the Working Rules Agreement currently in force.
 
12. Electrical requirements on onsite Premises:
Full lighting and power services will be available to the Exhibitor through the official electrical contractor. A schedule of these services and fees will be available once application has been made. Exhibitors may provide their own electrical fittings where such fittings are in the form of made up units, showcases and/or signs complete and ready for connection to the mains supply, if approved by the official contractors for all stand construction. Electrical devices which interfere with radio or television systems must be switched off immediately if requested by the Organisers. The use of electrical appliances such as coffee makers etc. shall only be permitted if they conform to the conditions concerning electrical appliances as laid down by the Premises, appropriate authority and other statutory bodies. Before such appliances are used, permission must be obtained from the Organisers and Premises. The use of immersion heaters and electric heaters with unguarded elements are not permitted.
 
13. Dangerous materials and exhibits on onsite Premises:
The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the appropriate authority and other statutory bodies, including the Premises. Any material or exhibit not approved by the appropriate authority or by the Organisers must be removed from the building at the request of the Organisers.
 
14. Fire precautions on onsite Premises:
All material used in construction work display materials etc. must be effectively fire proofed or made of non-flammable materials in accordance with the standards of every appropriate authority and the Premises. Exhibitors must comply with fire prevention and other safety regulations, existing legal regulations and recommendations.
 
15. Damage/alterations to the onsite Premises:
It is not permitted to stick or otherwise fix items on any parts of the Premises. Alterations to rented items and fixtures, the bringing of heavy or bulky items or the putting-up of decorations, signs and posters shall require the prior written permission of the Organisers and the Premises. Non-observance of this rule shall entitle the Organisers to remove the items in question at the cost of the Exhibitor.
 
16. Catering:
The provision of refreshments for Congress delegates by Exhibitors is permitted, subject to the catering regulations of the Premises (this will be confirmed and detailed via the technical manual). The Organisers are not liable or responsible for the quality and/or quantity of the Exhibitor’s refreshments.
 
17. Cleaning on onsite Premises:
The Organisers will arrange for cleaning of the onsite Exhibition aisles outside the Exhibition open hours. Exhibits will not be cleaned. Additional cleaning is the responsibility of the Exhibitor.
 
18. Security services on onsite Premises:
The Organisers will monitor entrance to the main onsite exhibition hall during opening hours for the period of the Exhibition but will accept no liability for loss or damage to Exhibitor personnel or property. Additional security is the responsibility of the Exhibitor.
 
19. Storage on onsite Premises:
It is prohibited to store empty containers and packaging of any kind on or off Exhibits/stands. Storage of empty material can be arranged through the freight forwarding company.
 
20. Freight and transport at onsite Premises:
The Organisers will appoint official forwarding agents for temporary importation of goods for the Exhibition. Overseas Exhibitors wishing to bring in goods or materials for temporary importation must contact the Organisers for details of the official contractor and regulations.
 
21. Sponsored symposia and scan demonstrations:
- ISUOG approval - Please note any educational activities undertaken by Exhibitors at the Congress venue for the benefit of the Congress delegates are subject to advance approval by the Organisers and its Scientific Committee. Exhibitors will be informed of deadlines/processes for this via the technical manual.
- CME regulations - Commercial support of educational activities must occur within the relevant CME standards governing such activities. The Organiser has to its best ability accounted for any known restrictions within the activities listed here. However, Exhibitors are informed that entitlements are subject to adjustments as required in line with these regulations. The Organiser will inform Exhibitors promptly of any such changes. 
EACCME compliance in industry communications
EACCME states that "the EACCME© accepts that when a commercial company supports an event, the company can announce the event via their website or social media but not via mailing".
- Scan demonstrations in main scientific program - Exhibitors must email topic and speaker preferences to ISUOG at the time of booking (or by 31 January 2024, whichever is earliest) to maximise effective matching of our program options. We always work to ensure optimal matches for scan demonstrations but reserve the right to make alterations to the scan demonstrations topics/faculty as required by the Scientific Committee for the most effective delivery of the scientific program. We endeavour to secure one model and one back-up model per scan, but cannot guarantee this. Exhibitors are responsible for ensuring equipment is available prior to the session and removed promptly thereafter according to ISUOG’s AV team’s schedule.
- Scan demonstrations in sponsored hospitality suites - Live obstetric or gynecological scanning is not permitted on the exhibition stands. Exhibitors conducting scan demonstrations in hospitality suites are responsible for all necessary arrangements including sourcing equipment, models and the necessary model permissions/consent.
- Scan demonstrations on stands - Live obstetric or gynecological scanning is not permitted on the exhibition stands.
- Sponsored symposia - Priority allocation of symposia will be given based on level of sponsorship and first-paid, first served basis. Symposia are organised during lunch breaks or before/after the scientific program, at times which do not conflict with ISUOG’s main scientific program, however we cannot guarantee that other activities will not be running concurrently. Symposia do not form part of the CME-accredited program. Symposia speakers and programs will need program approval by ISUOG by the deadline of 16 April 2024. Exhibitors will need to cover the cost of any extra/special room set up they require, and this will be subject to ISUOG’s AV team’s approval and subject to ISUOG’s AV team’s schedule.
- Faculty for sponsored symposia/other sponsored activities - Exhibitors are responsible for arranging the speakers and program and covering their requirements/expenses. This includes Exhibitors being responsible for registering their own faculty for the Congress.
- Exhibitor access to the Congress and Exhibition Space/Hospitality Room - Access to the Congress by any person acting for an Exhibitor is subject to such person presenting an access badge issued by the Organiser.
 
22. ISUOG social media and emails:
Exhibitors entitled to posts on ISUOG social media or ISUOG emails, will be instructed on character limits, deadlines and processes via the technical manual. All text and design will be subject to final sign off by the ISUOG marketing department. Diamond and platinum Exhibitors can stipulate the date of their posts (outside of live event dates). All other Exhibitors’ posts will be scheduled by the ISUOG marketing department. Content should be sent 10 days in advance of posting/sending minimum. Exhibitors wishing to use the brand must follow the World Congress brand guidelines. ISUOG can offer a design service (at cost) for sponsors for social media materials if desired.
 
Exhibitors purchasing social media post-enhancement package: On confirmation, ISUOG would work with you to build your target audience. ISUOG cannot guarantee any minimum post impressions. Exhibitors can request preferred schedule either side of the live Congress dates (not during) and ISUOG would endeavour to meet those preferences.
 
23. Hospitality suites and meeting rooms:
Exhibitors hiring hospitality suites or meeting rooms will be informed of access timings and other processes via the technical manual. Meeting rates are quoted per day for the hours of the scientific program  and any set-up days or additional hours requested by Exhibitors will be subject to venue availability and to additional rental costs. Exhibitors will be responsible for any technical and audio visual set-up, electrical, furnishing, catering and other costs. Exhibitors conducting scan demonstrations in hospitality suites are responsible for all necessary arrangements including sourcing equipment, models and the necessary model permissions/consent. Please note meeting room activities are not promoted by ISUOG in any other Congress materials except the floorplan. If promoting your meeting/ other activities is important, you will need to upgrade to a hospitality suite.
 
PLEASE NOTE: Exhibitors/sponsors are asked not to enter the hospitality suites or meeting rooms of other companies.
 
24. Multiple requests:
In the event that multiple requests for sponsorship and exhibition items are received, the Organiser will prioritise requests by sponsorship level, the date when payment is received and loyalty (previous Congress participation).
 
25. Conduct of Exhibitors and representatives:
By sponsoring or exhibiting at the ISUOG 2024 World Congress you (and all company representatives attending the Congress) agree to adhere to the ISUOG Code of Conduct which can be found here.
In addition:
  • Social events program: Exhibitors/sponsors are asked not to host social events that clash with ISUOG’s official Congress social events program.
  • Scientific program: Exhibitors/sponsors are asked not to host side activities offsite, that clash with ISUOG’s official Congress scientific program.
  • Industry program: Exhibitors/sponsors are asked not to enter other company’s industry programs (e.g. hospitality suites or meeting rooms).
 
26. Data privacy/sharing of personal data:
 
Onsite: If you hire badge scanners and a delegate allows you to scan their badge or otherwise provides their details to you, you will be able to see their name, job title, and any information on their badge/that they provide. Their contact details (email address) will remain hidden, unless you are eligible to receive these details (as per your package/contract). Once any delegate agrees to have their badge scanned, that Exhibitor becomes a data controller in relation to the shared data. This includes complying by all relevant data protection laws, including having a complaints procedure in place and an option of opting-out of receipt of any communications from you.
 
Virtual: Depending on the event and your package/contract, you may be able to connect with delegates using the App or Platform. You will be able to see all delegates’ names, job titles, and any information they choose to make public on their individual profiles. Their contact details (email address) will remain hidden, unless you are eligible to receive these details (as per your package/contract). Once any delegate agrees to connect with an Exhibitor via the App/Platform, that Exhibitor becomes a data controller in relation to the shared data. This includes complying by all relevant data protection laws, including having a complaints procedure in place and an option of opting-out of receipt of any communications from you.
 
27. Photographs and videos: 
During the event, ISUOG will take screenshots, photos, recordings and videos during all virtual and onsite activities and sessions. All images and videos become the property of ISUOG. These images and videos will be used by ISUOG for communication and promotional purposes on the website, social media, print materials and other marketing and communications channels. By participating in the 2024 World Congress and/or other activities, you grant ISUOG the right to use your name, image/photograph and any contribution for such purposes.
 
ISUOG does not obtain participant’s permission for third parties to use these photos, so the photos are only for ISUOG use, not Exhibitor/sponsor use.
 
Exhibitors/sponsors are not permitted to photograph/video Congress delegates/participants without obtaining their permission.
 
28. Liability:
While the Organisers will endeavour to protect Exhibition property whilst on display at the Exhibition, the management of the Premises, the Organising Committee and the Organisers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the Organisers against all claims and expenses arising there from. In the event of it being necessary for any reason whatsoever for the Exhibition to be abandoned, postponed or altered in any way in whole or in part, or if the Organisers find it necessary to change the dates of the Exhibition or vary the hours the Exhibition is open, the Organisers shall not be liable for any expenditure, damage or loss incurred in connection with the Exhibition. The Organisers shall further not be liable for any loss, which the Exhibitor or Exhibition contractors may incur owing to the intervention of any authority, which prevents or restricts the use of the Premises or any part thereof in any manner whatsoever.
 
29. Insurance:
The Exhibitor is responsible for the security and insurance of their activity, materials and content on the Premises and App/Platform at all times, including the activities of third party suppliers the Exhibitor uses as well. Exhibitors agree to consult their insurance company or insurance brokers to cover themselves fully against any risks associated with their activity at the Premises and/or on the App/Platform. Particular attention is drawn to the need for the following:
  • Abandonment insurance: The Organisers are not obliged to return any monies paid for space in the event of cancellation or restriction of the Exhibition.
  • Stand, fixtures and similar insurance: All risks on loss or damage to Exhibitor property, fixtures, fitting and all other property of a similar nature such as personal effects of directors, principals and employees while on the Premises and transit risks from the Exhibitor’s Premises to the Exhibition and return.
  • Public liability: Liability to the public may arise out of Exhibitor activities and all Exhibitors must arrange and provide proof of appropriate public liability insurance to a minimum of two million Sterling pounds. If an Exhibitor is using their own stand company or any other third party supplier, the Exhibitor must also arrange and provide proof of those suppliers having public liability insurance to a minimum of two million Sterling pounds.
30. General conditions:
The Organisers are responsible for the control of the Premises and App/Platform including the program. Exhibitors are responsible for the control and supervision of their own stands and/or for the creation of content for their stand and any other sponsored activity, and for having this content ready in the appropriate format to upload to the App/Platform or have onsite at the Premises within the guidelines and deadlines communicated by the Organisers. Exhibitors are responsible for the staffing of their own stands and other sponsored activity (such as Satellite Symposia) within the guidelines of the Organisers. The decision of the Organisers is final on any question not covered in the foregoing regulations. The Organisers may add to or vary these rules and regulations and do anything at their sole discretion they deem necessary for the proper conduct of the World Congress, provided that such amendments or additions do not operate to diminish the rights reserved to the Exhibitor under this agreement and shall not operate to increase the liabilities of the Organisers. Exhibitors must comply in all respects with the requirement of every appropriate authority, with the Terms of Agreement by which the Organisers may occupy the Premises and Platform and with the policies of insurance effected by the Organisers. The Organisers reserves the right to update the Terms and Conditions. The new Terms and Conditions will be circulated to all Exhibitors. Submission of the exhibition application form confirms acceptance of these Terms and Conditions.
 
31. Premises and App/Platform terms and conditions:
Exhibitors are responsible for reviewing and complying with the standard terms and conditions of the Premises and/or App/Platform. The Organisers will make every endeavour to make Exhibitors aware of the Premises and/or App/Platform terms and conditions but takes no responsibility for any breach of those terms. The Premises may have fixed suppliers for certain services. In this instance, the Organisers will inform Exhibitors via the technical manual.
 
32. Disclaimer:
The Organisers will make every endeavour to attract a large and diverse audience to register for the World Congress. However, the Organisers cannot accept any responsibly for the numbers of registered delegates attending stands or other sponsored activity (onsite and/or virtually), and no financial compensation can be made to Exhibitors in the event they are not satisfied with the engagement with their stand or other sponsored activity (onsite and/or virtually).
 
33. Compliance:
Participation in the Congress is subject to the Exhibitor’s compliance with all rules, regulations and conditions stated herein and in any other policies of procedures relating to the Congress that the Organiser may from time to time deliver to the Exhibitor, as well as to all national and international rules and regulations related to advertising and promotion of products and services as part of the Congress.
 
ISUOG strives to hold educational and scientific congresses, symposia and events that are independent and compliant with international exhibition and sponsorship standards and best practices. All Exhibitors participating in ISUOG congresses and events are recommended to consult their internal and external compliance processes as it is their responsibility to comply with any laws or regulations that pertain to their particular industry. For example, IPCAA (International Pharmaceutical Congress Advisory Association) published at www.IPCAA.org, MedTech Europe published at http://www.medtecheurope.org/ and IFPMA (International Federation of Pharmaceutical Manufacturers & Associations), published at www.ifpma.org, to the extent applicable. Whilst ISUOG will endeavour to support all Exhibitors to meet their own compliance standards whilst participating in ISUOG congresses and events, ISUOG is not liable in any way for Exhibitors not complying with their legal, ethical and industry standards.
 
34. Force majeure:
ISUOG cannot be held liable by Exhibitors for the partial or total non-execution or the postponement of the 2024 Congress, or for any delay or failure in performing any of its obligations under these terms and conditions, due to events beyond the control of ISUOG including accident, an act caused by a third party or force majeure*. Under these circumstances, ISUOG reserves the right to either retain the Exhibition fee and to use it for a future Congress, or to reimburse the Exhibitor after deducting costs already incurred for the organisation of the 2024 Congress or which could not be recovered from third parties. ISUOG may at its discretion repay the Exhibition fee or part thereof, but shall be under no obligation to do so and shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by attendee, as the result of the happening of any such event.
 
*The expression ‘force majeure’ shall mean the occurrence of any act or event which is unforeseeable, insurmountable and outside the control of ISUOG, and which renders ISUOG unable to comply in whole or in part with its obligations under these terms and conditions. Force majeure includes but is not limited to act of God (such as epidemic, tidal wave, lightning, earthquake, hurricane, credible threats of natural disaster in the geographic vicinity), armed hostilities or acts of war (whether declared or not), riots, civil or military disturbances, national, regional or professional strikes (excluding strikes, lockouts and other industrial disputes or actions by, between or originated among the parties), curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, pandemic, governmental travel advisory, a governmental elevation of the terrorism alert level, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond ISUOG's control.
 
35. Onsite attendance – Badges, access and responsibilities for onsite Exhibitors:
  • Badges and access: There will be no access to the Congress without a badge. Badges are available via Exhibition/Sponsorship packages and additional badges can be purchased. There are 2 badge types:
- Exhibitor badges: These allow holders to the Exhibition and any relevant meeting room/hospitality suite, not scientific sessions
- Industry scientific badges: These allow holders to all areas of the Congress, including scientific sessions. These do not include ISUOG membership.
We understand industry partner staff may need to attend sessions. Industry scientific badges are for this purpose.
 
  • Visas: It is the Exhibitor’s own responsibility to check and fulfil any visa requirements for entry into the country of the Congress (and for any other countries that Exhibitors stop at on the way to the country of the Congress).
  • Travel insurance: It is the Exhibitor’s own responsibility to arrange any personal travel insurance wanted or needed for entry into the country of the Congress (and for any other countries that Exhibitors stop at on the way to the country of the Congress). It is the Exhibitor’s own responsibility to check and fulfil the current travel and testing requirements relating to COVID19 for entry into the country of the Congress (and for any other countries that Exhibitors stop at on the way to the country of the Congress), and for return travel to their home country. ISUOG will follow government COVID-19 requirements at the time of the Congress. Attendees will be required to follow the COVID-19 rules and guidance from relevant authorities and ISUOG. Such requirements may include providing a proof of COVID-19 vaccination and/or a negative COVID test, wearing of face masks and/or social distancing. If there are any specific measures in place or changes, we will let you know as soon as we can. If any onsite Exhibitor experiences symptoms of a notifiable disease (including but not limited to COVID-19) immediately prior to or during the Congress, then they must follow the rules and guidance given by the authorities and the Organisers at the given time.

Share